Privacy Notice and Statement

Council Name:             Coxhoe Parish Council

Council Address:         Coxhoe Village Hall, Front Street East, Coxhoe, Durham, DH6 4DB

Email Address:           clerk@coxhoeparishcouncil.gov.uk

Telephone numbers:   0191 3773658 / 07988 283287

Privacy Notice 

When you contact us

The information you provide (personal information such as name, address, email address, phone number, organisation) will be processed and stored to enable us to contact you and respond to your correspondence, provide information and/or access our facilities and services. Your personal information will be not shared or provided to any other third party.

The Council’s Right to Process Information

We comply with the General Data Protection Regulations and specifically Article 6 (1) (a) (b) and (e)

• Processing is with consent of the data subject; or
• Processing is necessary for compliance with a legal obligation; or
• Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

Information Security

Coxhoe Parish Council has a duty to ensure the security of personal data. We make sure that your information is protected from unauthorised access, loss, manipulation, falsification, destruction or unauthorised disclosure. This is done through appropriate technical measures and appropriate policies. Copies of these policies can be requested. We will only keep your data for the purpose it was collected for and only for as long as is necessary, after which it will be deleted. (You many request the deletion of your data held by Coxhoe Parish Council at any time).

Children

We will not process any data relating to a child (under 13) without the express parental/ guardian consent of the child concerned.

Access to Information

You have the right to request access to the information we have on you. You can do this by contacting our Data Information Officer who is the Parish Clerk (telephone 0191 3773658 / 07988 283287 or email clerk@coxhoeparishcouncil.gov.uk).

Information Correction

If you believe that the information we have about you is incorrect, you may contact us so that we can update it and keep your data accurate. Please contact our Data Information Officer who is the Parish Clerk (contact details above) to request this.

Information Deletion

If you wish Coxhoe Parish Council to delete the information about you, please contact our Data Information Officer who is the Parish Clerk (contact details above) to request this.

Right to Object

If you believe that your data is not being processed for the purpose it has been collected for, you may object: Please contact our Data Information Officer who is the Parish Clerk (contact details above) to object.

Rights Related to Automated Decision Making and Profiling

Coxhoe Parish Council does not use any form of automated decision making or the profiling of individual personal data.

Conclusion: In accordance with the law, we only collect a limited amount of information about you that is necessary for correspondence, information and service provision.  We do not use profiling and we do not sell or pass your data to third parties. We do not use your data for purposes other than those specified. We make sure your data is stored securely. We delete all information deemed to be no longer necessary. We constantly review our Privacy Policies to keep it up to date in protecting your data. You can request a copy of our policies at any time.

Complaints

If you have a complaint regarding the way your personal data has been processed, you may make a complaint to Coxhoe Parish Council Data Information Officer: Parish Clerk (contact details above) and the Information Commissioner’s Office: email casework@ico.org.uk or telephone 0303 123 1113.

Coxhoe Parish Council May 2018

Contact: 0191 3773658 / 07988 283287 or clerk@coxhoeparishcouncil.gov.uk

Use of our website

Information about what we do with any information you send us through our website.

Information which you send to Durham County Council through this website, either by email or through electronic forms, will be treated as follows:

• We will keep information no longer than we reasonably believe is necessary.
• We will use information only for the purpose for which you sent it.
• We may use information for statistical analysis but in such a way that your identity will not be involved.
• You will not receive unsolicited paper or electronic mail from us as a result of using an electronic form unless we explicitly ask for and get your permission.
• We will not pass on your email address or any of your personal details to other organisations unless explicitly stated.

If, at any time online forms need further consent from you, this will be explicitly asked for, and explained, as part of the submission process.

Unless stated otherwise (for example that you are viewing information over a secure connection) information transmitted over the internet is not secure and we cannot accept responsibility for misuse of information intercepted in this way.

All emails and any associated attachments received by Durham County Council will be electronically intercepted and examined for viruses etc. This is purely routine and any delay will be kept to a minimum.

If you are under 16

Please get permission from a parent or guardian before using our website. We advise that you never reveal any personal information about yourself or anyone else (for example; your home address, telephone or email details).

Cookies

What are Cookies?

We use cookies on this website. A cookie is a small piece of text stored on your computer, phone or whatever you use to surf the Internet. Cookies have many uses, but fundamentally they are used to store information about you on your computer.

How We Use Cookies

We do not use cookies on this website for the collection of personal data, however temporary cookies are used by the website statistics package to log you into the system. This policy applies to this website but not to sites to which we provide links.

Deleting Cookies

If you do not want to receive cookies from this website, select cookie settings under the privacy settings in your browser options, then add our domain to the list of websites you do not want to accept cookies from. Under settings you can also delete individual cookies or any cookies that your browser has stored. You can find more information on how to delete and control cookies at aboutcookies.org. If you set your browser to refuse cookies, please be aware that there may be functionality on various websites that does not work.