General Data Protection Regulations – Young People cannot attend youth clubs if parents have not submitted the required forms
Coxhoe Parish Council is required by new General Data Protection Regulations to update its privacy notices and get consent from everyone whose information we hold. These regulations came into force on 25th May 2018.
The Council’s Youth Service currently holds information about your child or children, usually a consent form and a signed ground rules form. If you wish for your child to attend the youth clubs and therefore for their and your information to be kept securely by Council staff, please act on the information below. Failure to do so will, we are afraid result in your child being denied access to the youth clubs and activities.
Below is the Council’s Privacy Notice. Please read it and then complete, sign and return the General Data Protection Regulations (Service) Consent to hold Information required by the Youth Service (Form 1).
If your child comes to a youth club session from 25th May 2018, the youth service staff will only be able to allow them to stay if this form is completed and returned. You can return this form to any youth club session or if easier to Coxhoe Village Hall marked for the attention of the Parish Clerk.
Most parents have submitted the required forms and we are very grateful to those parents. Unfortunately some have not returned a form by 8th June 2018, and in such circumstances the information which has been held about you and your child has been securely disposed of. If your child wishes to attend youth clubs after that date, the staff will ask you to complete entirely new forms and your child’s access to the youth clubs will not be allowed until the forms have been completed. We will be sorry to take such necessary action but the safety and rights of your child are of prime important to us as well as the need to comply with the law.
Since January 2018, Youth Service staff have updated consent and ground rules forms for all children and young people. If you have not completed these updated forms since January and would like your child to attend youth clubs in the future, please make sure that you complete the updated forms and return to youth service staff the next time your child attends a session.
If you have any questions, please do not hesitate to contact Claire Llewelyn the Parish Clerk.
Youth Club Forms
When joining youth clubs there are two other forms that require completion by parents. The first is the consent form. This provides details such as contact information as well as providing photographic and video advice. The second is the Ground Rules form which commits the individual to complying with good behaviour requirements. You can download the forms here:
Youth Service Update – Consultation update
Our new staff have been undergoing training to support our young people and our provision is growing. A new Junior Youth Club has now started at Quarrington Hill and a new Girls Group has also started on a Tuesday, which was requested by our young people. Our new Clerk and our Youth Team are reviewing all of our policies and procedures to make sure our young people have fun and feel safe. New behaviour rules have been implemented to help support this, which our young people and
their parents have signed up to.
Our young people have been identifying new equipment that they would like to improve their sessions funded from a £3,000 grant from East Durham Rural AAP, and various games and pieces of equipment will arrive soon. Our aim for our Youth provision is for its activities to be driven by our young people.
During March and April 2018, staff and Councillors wanted to consult with parents and guardians and the wider community about youth provision in our villages. This was advertised in the Chronicle and on our website, including a Survey Monkey form to complete, and letters sent home with all children and young people who attended the youth clubs. We received very few responses. While we hope this means people are generally happy with what is provided, we always want to hear from anyone who has comments, suggestions or ideas about what is provided or what else they would like to see happen. If you have any views please talk to youth staff or contact the Parish Clerk.
We have made available copies of a consultation questionnaire where we ask a series of questions and ask for your views. These are aimed at users of our Youth clubs. We would like you to complete a questionnaire and send it to our Parish Clerk, Claire, at the Village Hall. You can download a PDF version of the form here:
If you would prefer to submit your view on line please do so through our Survey Monkey questionnaire via the following link.
Coxhoe Parish Council – Supporting our Young People
With the withdrawal of investment by Durham County Council for young people services in 2016, we thought it was crucially important to ensure that our young people did not lose out. We have since employed and sustained a youth team who have delivered the following in Coxhoe:
- developed Coxhoe Youth Club;
- Coxhoe juniors has on average 20 young people attend each session, the senior session has on average 35 young people. In both groups we have seen an increase in the number of female members;
- There are 104 members of Coxhoe Youth Club (Junior and senior). Between both groups we have 62 male members and 42 females;
- Between January 2017 and December 2017, at Coxhoe Youth Club, we offered 1512 places to young people in Coxhoe and the surrounding areas;
- We have offered a wide range of activities, we have a pool table, air hockey table and a selection of computer games;
- The boys enjoy their football and the girls are keen on music and dance;
- Our junior club members still like to be creative and are very interested in arts and craft type activity; and
- The girls said that they found it difficult to be themselves with the boys around. So, we started a separate girls only group on a Tuesday night. So far, we have run 3 sessions with an average of 9 girls at each. There are 15 girls registered with this club.
In Quarrington Hill we have:
- started a junior youth club in the community centre on Mondays at the beginning of the year;
- advertised the youth club on Coxhoe Parish Council webpage and social media. Cassop Primary also posted details on their Facebook page;
- had 8 young people participate on average at the 3 sessions to date; and
- Parents have said that this is exactly what they want for their children with time out of the house away from their computers to play games like they did when they were children.
We ran a Summer programme of events during 2017 and you can access details of what we achieved in our September newsletter Coxhoe Youth Clubs Newsletter. Our spring programme of activities is theme based according to the time of year and cultural influences. The Chinese New Year will soon be here, it will be the year of the dog, so we are organising activities around that.
Girl’s only youth club
In response to requests from the girl members of Coxhoe Youth Club, we started a Girls Only club.
The girls (from both age groups) asked to have their own space where they can do girly things without intrusion. Whilst they like the mixed sex youth club they felt they needed to develop at their own pace and speed. The Girls Only club runs every Tuesday night at the Active Life Centre from 6pm to 7.30pm. It is open to all girls from both Youth Sessions and new members will be most welcome. For further information please contact the Youth Team on: 07403 765 269
Quarrington Hill Junior Youth Club started 15th January 2018
This new junior youth club commenced for 7 to 11 year olds. The group took place on Monday nights at Quarrington Hill Community Centre. The club runs from 5.30pm to 7pm. There will b e a charge of 50p per child.
- Arts & Crafts
- Indoor sports
- Parachute Games
- Team Games
- Video Games
- Pool & Table Tennis.
Parents will be required to complete appropriate data privacy, behaviour, registration and contact forms at the first session. If you have any queries, please contact the Youth Team on : 07403 765269 or email firstname.lastname@example.org
Coxhoe Parish Council provides Children and Young Peoples’ Services.
In Parish Plan 2 76% felt CPC/DCC should provide more funding for young people – we have done that, and we hope that this investment will lead to even greater resources for our young people. 84% felt that there should be a Youth Council. We hope that Amanda will help establish a Youth Council or Forum to make sure that the Parish Council and other agencies working in our villages take their views on board, and that our young people’s views are fed in to the AAP Youth Council and that our young people’s views help to shape developments in the wider area.
We think we already have a good range of activities for children and young people with youth sessions being delivered at ALiC (Active Life Centre) by our youth workers and by ALiC, and also at Quarrington Hill Community Centre. We have thriving Beaver, Cub and Scout groups and a daily playgroup at Coxhoe Village Hall. Our approach for the future is going to be young people driven though, with their views directing how and what services/facilities are delivered. Our Youth Team will support them and families of younger children in improving what is available for them.
Due to pressure on Durham County Council budgets the County Council have withdrawn their young people’s service provision in the Village. The Parish Council have now budgeted to replace that provision from June 2016.
Meet the team
Ian Thompson – Children and Young people’s Services Co-ordinator.
Ian has been involved in Youth & Community work for over 30 years. He has a wide range of experience in working with young people from the ages of 7 and up to 25 years of age. He has run youth clubs for 12 years and under and 13 years plus. He became a youth worker because he believes in youth and often feel they get bad press, many don’t get the life chances and experiences of their peers, much of his work in the past has been to redress this balance and give the youth of today opportunity to experience these experiences and to develop their own skills and potential. Ian has lots of experience with the Duke of Edinburgh award and for the past 13 years he has been positive activities and outdoor education manager in Teesside, using outdoor education and sport as a means to engage young people. Contact details for Ian can be found here.
Rachel Wadge – Auxillary Youth Worker
Rachael is 18 years old and currently studying her A levels as well as working as an Auxiliary Youth Worker. She enjoys interacting with the young people and getting involved with the activities they participate in such as arts and crafts and dancing. Rachael began this nature of work as she has a strong interest in working with children and would like to provide them with the same enjoyment at the youth club that she experienced as a child.
Sean Davison – Auxillary Youth Worker
Sean enjoys the sport and activity side of youth club in particular.
Lucy Lyons- Casual Auxillary Youth Worker
Lucy is currently working in a nursery alongside her role as our Supply Auxiliary Youth Worker therefore has experience with children of all ages. She has a passion to work alongside children helping them in any way she can and feels that working in the Youth Club gives her the perfect opportunity to do so. She likes to get involved in activities with the children, such as dancing or arts and crafts, as she loves seeing them enjoy themselves as she did when attending the youth club as a child.
Rachel McGregor is also a Casual Auxillary Youth Worker who is part of the team.
Details of our new youth worker, Sarah Graham are to be published shortly.
Celebrating the achievements of Coxhoe’s Young People
We will support and celebrate the achievement of our young people on these pages.