Minutes of the Coxhoe Parish Council meeting held on
Tuesday 10th June 2008 at Coxhoe Village Hall.
P Dodsworth in the chair
Present: G
Shotton, J Taylor, B Hepplewhite, S Dunn, K Pounder, C Wigham, R Mayo, C
Thirlaway and D Smith and
08.35 Apologies for Absence:
There were no apologies for
absence.
08.36 Questions from the Public
There were no members of the
public in attendance and no questions had been forwarded.
08.37 Members Declarations of Interest
P Dodsworth and S Dunn
declared an interest in item 10a (Coxhoe United) on the agenda.
08.38 Police Report
PCSOs Bennett and Parker attended
and presented the report, the details of which were noted, for the period 14th
June 2008.
Theft
- 3 Reported incidents - 22/05/08
(Theft of lead) Church Street, Coxhoe 26/05/08 (Theft of motor vehicle) School
Avenue, Coxhoe 08/06/08 (Theft of pedal cycle) Coronation Terrace, Coxhoe.
Burglary
1 Reported incident 08/05/08 (Dwelling Burglary) Belgrave Court, Coxhoe
Criminal Damage - 2 Reported incidents - 18/05/08 (Damage to motor vehicle) Bogma
Avenue, Coxhoe 31/05/08 (Damage to window) Church Street, Coxhoe.
Anti-Social Behaviour 6x Reported incidents Coxhoe (4x Youth related,
2x Dispute related) Vehicle Nuisance
- 4x Reported incidents Coxhoe, (3x Parking related, 1x Road related) 6x
Reported incident Quarrington Hill, (Motorbike related)
Other Issues:
1 warning notice had been issued for a motorbike. Still targeting youth drinking. Mobile telephone were suggested for PCSOs
Resolved: (i)
the details of the report were noted (ii)
the Clerk to contact PC Ogilvie regarding use of mobile telephones.
08.39 Approval and Signature of Minutes of the Last
Meeting
The minutes of the meeting
held on the 13th May 2008 were approved by Members and signed by the
Chairman and Clerk.
08.40 Points of Note
The Clerk had previously
circulated an update of issues raised at the last meeting and these were
discussed.
Resolved: (i) the details were noted (ii)
the details agreed at the special meeting on the 23 May relating to the
requirements for a new Clerk and circulation of the advertisement were
confirmed (iii) the procedure for
the co-option of a new Member of the Council was confirmed.
Reports of the Clerk
08.41 Planning Applications
The following planning
applications had been received:
(i)
4/08/00423/FPA -
St Andrews Methodist Church - Erection of wall, gates and fencing to front
boundary of Church, St
Andrews Methodist Church, Church Street, Coxhoe.
(ii)
4/08/00348/FPA - Mr Hall - Erection of detached
pitched roof garage at 5 Blackgate West,
Coxhoe.
(iii)
4/08/00432/FPA - Coxhoe Together - Erection of
replacement wall with railings and entrance
Gates with pillars to front
of existing church at St Marys Church, Church Street, Coxhoe.
(iv)
The text for a potential letter and petition
regarding the Premier Waste application discussed
at previous meetings had
been previously circulated and discussed.
(v)
A member of City Council Heritage and Design Team had
attended the recent Coxhoe
Community Partnership and
details of the meeting were discussed.
(vi)
Roberta Blackman Woods had offered to meet with
Members and City Planning Officers on
11th July.
(vii)
Details of planning applications at Tursdale,
relating to golf projects were circulated for
consideration.
Resolved: (a) there were no objections to items
(i), (ii) and (iii). (b) the text
for the letter and petition and its circulation was agreed (c) a request be made to City Planning to amend the local
development framework with regard to the proposed development (d) a meeting with the MP and Planning
Officers was agreed for the 11 July (e)
the applications detailed in (vii) were noted (f) a representative of Premier Waste be invited to the next
monthly Parish Council meeting
08.42 Traffic Management
Minutes of the meeting of
the traffic management working party held on 3 June had been previously
circulated and were discussed.
Resolved: (i) a letter of thanks to be forwarded
to Gordon Wingrove and County Councillor Morgan. (ii) a request for weight restrictions at Quarrington Hill and
Coxhoe were confirmed. (iii) to
purchase one traffic activated sign for the Coxhoe locations.
08.43 Internal Audit Service
The further details requested
from Mr Fletcher had been provided and circulated and were discussed.
Resolved: (i) Mr Fletcher be appointed as Internal Auditor for the Council for the
following year. (ii) the Clerk to arrange a meeting with Mr Fletcher in the
near future.
08.43 Quarrington Hill Allotments
A letter had been received
from the City Council relating to the possible purchase of the land and was
discussed. A quotation for replacement
fencing had been received from Mr Foster.
Resolved: (i) City Councillors Smith and Plews were requested to speak to City
Council officers relating to the issue to attempt to resolve the possible
purchase (ii) the fencing issue be
deferred until the possible purchase had been further resolved.
08.44 Ballot Boxes
Details of various ballot
boxes had been circulated and were discussed.
Resolved:
2 boxes are purchased from Displaysense Ltd at a cost of £42.90 plus Vat each.
08.45 Budget Update
Details of the latest budget
position statement had been circulated and were discussed.
Resolved:
the details were noted.
Correspondence
08.46 County Association Appointment of Independent
Members to the Police Authority
Details of vacancies had
been circulated and were considered
Resolved:
the details were noted.
08.47 County Association Nominations for Executive
Committee Members
Details of the request for
nominations had been circulated and were considered
Resolved:
the details were noted.
08.48 Durham County Council Joint Strategic Needs
Assessment
Details of briefing report 2
had been circulated and were considered.
Resolved:
the details were noted and future reports be circulated by the Clerk on
receipt.
08.49 Society of Local Clerks Membership Renewal
The membership of the
society was due for renewal on the 1 July and future membership was discussed.
Resolved: (i) Membership of the Society to
continue for the new Clerk (ii) the
Parish Council to meet the cost of the fees involved.
08.50 Coxhoe Community Partnership
R Mayo and B Hepplewhite
detailed the up to date position on various schemes. Details of costs for the
proposed lighting scheme in St Marys churchyard had been circulated and were
discussed. The Clerk provided the up to date position on the Coxhoe village
entrance signs and the proposed licence from the City Council for land at Four
Mile Bridge for a sign had been circulated and was discussed in detail. A
letter had been received from Coxhoe Banner Group asking for the Parish
Councils backing for a scheme to site pit head wheel gear in the village.
Resolved: (i) the detailed update was noted (ii) the Parish Council agreed to meet
the annual energy and maintenance costs for the churchyard lighting scheme
(estimated £400) (iii) agreement was
reached in principle on joint funding of any deficit on capital costs for the
churchyard lighting scheme (iv) the
licence for land at Four Mile Bridge was agreed and duly signed by the Chairman
and Vice Chairman and payment of the annual licence fee of £25 and legal fees
of £75 were agreed (v) the Parish
Council to give their backing to the Coxhoe Banner Group project and the
Chairman to meet with their Chairman to discuss the issues involved.
08.51 Quarrington Hill Village Partnership
Minutes of the Partnership
meeting held on the 28 May had been circulated and were discussed.
Resolved:
the details were noted.
08.52 Accounts for Payment/ Requests for Financial
Assistance
(a) A request
had been received from Coxhoe United for financial assistance towards a fun day
to be held in June. Councillors
Dodsworth and Dunn had declared an interest in this matter and took no part in
the discussion or decision
Resolved: It was agreed to provide a contribution of
£200.00 under Section 137of the Local Government Act 1972.
(b) The
Clerk detailed the accounts for payment and the following were approved:
Creditor
Reason Amount Minute
Total Business Systems Photocopier Contract £77.55 38
TP Gardens Grasscutting
Contract £555.00
249
N King May Salary 07.18fi
N King Reimbursed Admin Costs £9.84 07.18fi
City Of Durham Licence and legal fees £100.00 08.50vi
Coxhoe United Donation Section 137 £200.00 08.52
Signed as a
true copy of the meeting
Chairman
(Pages 6
8 inclusive)
. Clerk
.
Date