Minutes of the Coxhoe
Parish Council meeting held on
P Dodsworth in the chair
Present: K Pounder, C Wigham,
G Shotton, D Smith, J Taylor, R Mayo, C Thirlaway, B
Hepplewhite, J Beecham and S Dunn
07.37 Apologies for Absence: County Councillor Morgan
07.38 Questions from the
Public
There were no members of the public in attendance and
no questions had been forwarded.
07.39
Declarations
of Interest
There were no declarations of interest from Members
07.40
Police
Report
The Police were not represented at the meeting and
the Clerk presented PC Ogilvie’s report for the
period 11th July to
Rowdy Nuisance – 17 reported incidents in Coxhoe – 9 youth related, 2 disputes, 5
disturbances, and 1 community related.
4
reported incidents in Quarrington Hill – 1 neighbour related, 1 youth related,
and 2 disputes.
Vehicle Nuisance- 13 reported incidents in Coxhoe – 9 motorbike
related, 3 parking related and 1 road related.
11
reported incidents in Quarrington Hill – all motorbike related (1 seizure)
Assault - 2
reported incidents – assault at
Theft - 1
reported incident –
Burglary - 2
reported incidents –
Criminal Damage – 6 reported incidents –
15/07/07 – damage to motor vehicle at Ashbourne Drive, Coxhoe, 21/07/07 –
damage to motor vehicle at Bogma Avenue, Coxhoe, 22/07/07 – damage to motor
vehicle at Garden Terrace, Coxhoe, 28/07/07 – damage to window at The Grove,
Coxhoe, 29/07/07 – damage to door at Hawthorn Crescent, Quarrington Hill,
17/08/07 - damage to window at Hawthorn Crescent.
Drugs - 1
reported incident –
Other Crime- No reported incidents
Other Issues - Councillors expressed concern
relating to the accuracy of the report as a number of known incidents appeared
to be missing and the fact that there appeared to be a lack of police presence
in the villages.
Resolved: (a) that the report be noted, and (b) that the
Chairman contact Inspector Dodds relating to the concerns detailed.
07.41
Points to Note
The Clerk had
provided an update from issues raised at last months meeting.
Resolved: the details were noted. Victoria Lloyd to be invited
to the November meeting to discuss the rights of way improvement plan.
Reports of the Clerk
07.42
Planning applications
The following planning applications had
been received:
(i)
Conversion
of garage to habitable accommodation and erection of detached pitched roof
garage to front of existing dwelling at
(ii) Demolition of existing workshop building
and erection of 1 no. detached bungalow
on land to rear of 10 Blackgate West, Coxhoe
Resolved: the applications were noted without
objection.
07.43
Traffic Management
The Clerk provided an updated report
following on from the meeting with Gordon Wingrove
on the 6th September and the
issues were discussed at length.
Resolved: the Clerk to contact the County Council
for confirmation of (a) what was
happening with the Gem Café project (b) what the
Parish Council contribution towards costs
would be (c) limestone links funding savings
(d) why no safer routes to school funding used
for Quarrington Hill projects and concerns
relating to LTP funding (e) Parish boundary
relating to Quarrington Hill works.
07.44 Standing Orders/Quality Council
The Clerk
provided an update from the latest mentoring session relating to meeting
agendas. The new procedures were discussed.
Resolved: the procedures detailed would be implemented and the
Clerk would provide a draft of amended standing orders for the next meeting.
07.45 Training
The first
Councillor training session had been found to be extremely informative and
confirmation was required that further sessions would be held
Resolved: (a) to continue with all training modules (b) to defer September
training session until early October (c) to bring forward budget training
07.46 External Audit Report
The audit of
accounts for 2006/07 had been carried out by BDO Stoy
Hayward and there were no matters that came to their attention that required
the issue of a separate additional issues arising report and they have signed
the accounts as completed satisfactorily. The annual return was presented to
the Council.
Resolved: a) the annual return for 2006/07 was approved and accepted by the
Council. b) the costs of audit were agreed
07.47 Budget and Accounts Update
The latest budget
statement had been circulated for discussion.
Valuations were still awaited from the District Valuer
relating to
Resolved: the details were agreed
07.48 Parish Plan/Action Plan
The Clerk
provided an update on a meeting with D Marrs,
Executive Director,
Council. The Council were prepared to provide
resource to assist in the implementation of the Parish Plan. An update was provided on the MP’s response
relating to housing and bus
services at Quarrington Hill. An update was
provided on the current situation relating to a number of Coxhoe Together
projects and the play area scheme at Quarrington Hill.
Resolved: (a) the details were noted (b) a meeting be arranged
with the MP, Parish Council, Quarrington Hill Village Partnership and City
Planners relating to housing issues at Quarrington Hill.
Correspondence
07.49 Local Development Framework
Copies of the
latest update of the framework relating to heritage were circulated.
Resolved: the details were noted.
07.50
A letter from the
Equality Council had been circulated previously, and was discussed.
Resolved: the details were noted.
07.51 Post Office Closure Programme
The latest update
had been circulated. Any consultation would be in June 2008.
Resolved: the details were noted.
07.52 Unitary Authorities
The latest update
relating to unitary authorities and possible future elections had been
circulated.
Resolved: the details were noted.
07.53 Code of Conduct
Details relating
to predisposition and predetermination had been issued by the
Resolved: the details were noted.
07.54 Community Anchors
Details relating
to community anchors had been issued by the
Resolved: the details were noted.
07.55 Licensing Act
Details relating
to the latest update on the licensing act had been issued by the
Resolved: the Clerk to write to the Department of Culture
Media and Sport concerning the fact that Parish Councils are not statutory consultees on licensing issues.
07.56 Accounts
for Payment/Requests for Financial Assistance
a) An application
and financial details had been received and circulated, from Quarrington Hill
Banner Group requesting financial assistance towards the cost of their banner
project. A
proposal was made to provide a
contribution of £100. A counter proposal
was made to provide a contribution of £200 and the matter was discussed at
length.
Resolved: On a vote, it
was agreed to provide a contribution of £100 under Section 137of the Local
Government Act 1972.
b) An application
and financial details had been received and circulated, from Coxhoe WMC FC
Group requesting financial assistance. The matter was discussed at length.
Resolved: that the
request was received but on this occasion no funding be provided.
c) The Clerk
detailed the accounts for payment and the following were approved:
Creditor Reason Amount Minute
BDO Stoy Hayward Audit Fees £470.00 07.46b
N King Salary
– August 07.18fi
Quarrington Hill
Community Centre CAB sessions £30.00
TP Gardens Grasscutting
August £360.00 249
Quarrington Hill Banner Group Donation £100.00 07.56a
Community Centre
……………………………………………………………………………………………
Signed as a true copy of the meeting ………………………………
Chairman
………………………………. Clerk
(Pages 18 – 21 inclusive)
………………………………. Date