Minutes of the meeting held
on
F Burn in the chair
Present: G Shotton, J Ashford, D Smith, J Taylor, S
Dunn, P Dodsworth and D Carruthers
Apologies for absence: B Hepplewhite, M Crathorne and
T Duffy,
Minutes of the previous meeting were agreed and
signed as a true record.
246. Police Report
PC Ogilvie was unable to attend the meeting and the
Clerk presented the report
Rowdy Nuisance 7 reported incidents in Coxhoe , 3 youth related, 1 licensing
related, 2 community related, 1 noise related
7
reported incidents in Quarrington Hill 5 youth related (snowballs), 1
neighbour related, 1 disorder related
Vehicle Nuisance- 2 reported incidents in Coxhoe 1 parking related, 1road related
2
reported incidents in Quarrington Hill 1 parking related, 1 motorbike related
Assault - 3
reported incidents
Theft - 2
reported incidents 24/01/07 theft of milk churn from Willow Cottages,
Coxhoe.
Burglary - No
incidents reported
Criminal Damage No incidents reported.
Other Issues - A positive reduction in criminal damage. An increase in patrols on a weekend to combat
youth related issues.
Coxhoe Together had met with the Police
and as a result there would be
increased patrols and signs in the
churchyard and sensory garden. Bar codes on
confiscated beer cans would help to
determine the seller of alcohol.
Following a
meeting between Councillor Dodsworth and
Pat Varley, lighting problems were
highlighted at the Church, Village Hall
and Co-op. A report was to be produced
as a result. Concern was expressed that
CCTV had not been in operation at
the Sports Centre but it should now have
been repaired.
Resolved: (I) A joint meeting with interested parties and the
Crime & Community
Safety working group would be arranged for
the near future. (ii) the Clerk to
contact the City Council relating to
concerns over CCTV coverage.
247.
Following concerns over development on green belt land, City Councillor Hepplewhite had received confirmation that the land in question was not deemed suitable for development in the Local Development Framework
Resolved: the details were noted
248. Traffic Calming Measures Coxhoe
Confirmation had been received that works for the
current year had been ordered and would proceed. Costs had been agreed.
Resolved: the details were noted.
249. Budgetary Issues
(i) The
(ii) All tenders had now been received for grass
cutting works for the oncoming year and were discussed in detail.
(iii) A letter had been received from Coxhoe PCC
relating to their contribution towards maintenance works. A discussion followed relating to the works
in both villages.
(iv) CAB had confirmed that they will continue the
service on a once monthly basis in each village. The charge from April will
increase to £26 per hour
Resolved: (i) the details were noted (ii) the tender from TP Gardens be accepted
subject to satisfactory confirmation of insurance requirements and a site visit
(iii) annual contributions towards churchyard maintenance of £1000 from each
PCC be requested (iv) the CAB proposal for 2007/08 be accepted.
250. Quarrington Hill Stones
There had been no progress with the quarry for
supplying the stones. Confirmation had
been received that a grant of £750 would be payable towards the cost of these
works
Resolved: the Clerk to contact the Quarry to progress the matter and if
necessary find alternative suppliers.
251. Tree Planting
Tree planting had been successfully carried out and
publicised at Coxhoe. The cost of trees
had exceeded the grant payment by £80.10.
Resolved: the details were noted. Coxhoe Together would contribute 50% of the
additional costs involved.
252. Hearing
Aid
Details had been received of a portable induction
desk loop system supplied by Connevans.
Resolved: the Clerk to order the system as soon as possible.
253. Salt Bins
An order had been placed for a salt bin in
Resolved: the details were noted.
254.
Details had now been received on how to go about
designating land as a village green.
Resolved: this issue be highlighted in Coxhoe Chronicle and people be asked
their opinion of the future of the green.
255. Quarrington Hill Allotments
A letter had been received from Northumbrian Water
highlighting the Parish Councils responsibility relating to this water supply.
Resolved: the Clerk to write to allotment holders highlighting the problem
256.
There was considerable interest in these allotments
and two had been recently let. A problem
arose relating to possible asbestos fencing in the area and an estimate had
been received for its removal.
Resolved: a further estimate to be requested for these works and an order placed
as soon as possible
257. Planning
Applications
The following planning applications had been
received:
(a) Erection of detached double garage to rear of
property and creation of new driveway at
(b) Erection of 2 storey pitched roof extension to
front of existing dwelling house at 7 David Terrace, Quarrington Hill
(c) Erection of car port with first floor pitched
roof extension to side of existing dwelling house at 10 Oakwood, Coxhoe
Resolved (i) further details to be requested from the
planning office for item (a). (ii) No
objections were made to items (b) and (c)
258. Election
Packs
Notification of election packs for the forthcoming
parish council elections had been received from the
Resolved: details were noted and booklets would be displayed when they were
received
259. Building
Schools for the Future
The latest information leaflet was circulated to
Members
Resolved: the details were noted
260. Local Government White Paper
The latest details on the County Council bid for
unitary status were provided
Resolved: the details were noted
261.
A request had been received for a link from the
Parish Council website to the airport and associated travel websites
Resolved: work is carried out to set up the link
262.
Details were received and circulated regarding the
mapping of the park
Resolved: the details were noted
263. Accommodation Needs of Gypsies
Details had been received relating to an electronic
form for completion on this topic.
Resolved: the details were noted
264. Local Transport Plan Funding Your Paths
An information leaflet and questionnaire had been
received from the County Council and was circulated
Resolved: the questionnaire to be completed and returned
265. Code of Conduct
Details had been received on a consultation document
on proposed amendments to the national code of conduct
Resolved: the details were noted
266.
An application for funding was to be made by Coxhoe
Together to go forward with this project
Resolved: the details were noted
267. Code of Practise for Handling Complaints
A draft code of practise had been previously
circulated to Members and the details of the document were discussed.
Resolved: the document was approved and duly adopted by the Parish Council as
their code of practise for handling complaints
268. Disciplinary Policy
A draft disciplinary policy had been previously
circulated to Members and the details of the document were discussed.
Resolved: the document was approved and duly adopted by the Parish Council as
their disciplinary policy.
269. Grievance Policy
A draft grievance policy had been previously
circulated to Members and the details of the document were discussed.
Resolved: (i) the document was approved and duly adopted by the Parish Council
as their grievance policy. (ii) it was agreed to set up a Grievance and
Disciplinary Committee at the annual general meeting
270. Financial Regulations
A draft document of financial regulations had been
previously circulated to Members and the details of the document were
discussed.
Resolved: the document was approved and duly adopted by the Parish Council as
their financial regulations.
271. Contract of Employment
A draft contract of employment for the Parish Clerk
and comparative documents had been previously circulated to Members and the
details of the document were discussed.
Resolved: (i) the document was approved and signed by the Chairman and Clerk
(ii) a level of Clerks allowances for the current financial year was agreed at
£200.
272. Joint Stocks Liaison Meeting
Confirmation was received that the next meeting would
be on the
Resolved: the details were noted
273. Doctors
Surgery Coxhoe
A request was received to determine the proposals for
a replacement surgery
Resolved: the Clerk to contact the PCT for details
274. Annual
Report
There was a discussion on the production and
distribution of an annual report
Resolved: the annual report would be presented to April meeting of the Council
and would subsequently be distributed to every household in the Parish area.
275. Speed
Signs
There was a discussion on the use of these signs in
the future
Resolved: to invite Varitex to do a presentation of their product at the next
Parish Council meeting
276. Dog litter bin
A dog litter bin had previously been requested at
Resolved: The Clerk to contact the City Council and ask them to action this
request.
277. Zebra
Crossing - Coxhoe
It was also felt that it would be beneficial to have
some railings on the side of the road both above and below the crossing on
Resolved: to contact the County Council to investigate this issue
278. Accounts
The Clerk detailed the
accounts for payment and the following were approved:
A Hill & Sons Supply of
trees £446.62
Groundwork
N King Salary £353.07
N King Reimbursement
Admin costs £25.85
Quarrington Hill Community
Association Donation £300.00
N King Annual
Allowance £200.00
279. Licence for Coxhoe
Village Hall
A letter had been received
from Coxhoe Village Hall Association regarding the Parish Councils licence for
the room in the property. Councillors
Burn, Carruthers and Dodsworth left the room and took no part in the discussion
that followed
Resolved: to arrange a
meeting between the Parish Council and the Village Hall Association to discuss
the matter as soon as possible
Signed as a true copy of the meeting
Chairman
. Clerk
(Pages 53 58 inclusive)
. Date